BY-LAWS OF NEPALI ASSOCIATION AT MIAMI
- The name of this organization shall be Nepali
Association at Miami.
- This association is a non-profit organization formed
under the guidelines of Miami student organizations at Miami University.
- To provide information and support to newcomer Nepali
students/scholars and help them adjust in the new environment and the
university life at Miami.
- To foster positive communication, good friendship,
mutual respect and cooperation within the members of Nepali community, and
between the Nepali students and other groups in the university area.
- To promote and facilitate awareness of Nepali arts,
culture, language, traditions and values.
- To organize different activities related to Nepali
Membership is open to any Miami
University student, alumni, faculty or a staff, who has an interest in Nepal
and Nepali culture. No membership fee will be collected. There will be no discrimination based
on religion, race, color, national origin, language, sex, age, disability, or
- The executive committee consists of five members: the
president, vice-president, secretary, treasurer and communication-in-charge.
- The executive committee is responsible for the administrative
operation of the organization.
- The members of the association will elect the
president and vice-president at the beginning of the academic year. The
president will appoint the secretary and treasurer, and the vice president
will appoint the communication in-charge.
- The executive committee serves a one-year term. Any
member of the executive committee may serve no more than two consecutive
terms. However, they may be reelected into the committee after one
- The president will be the executive head. He/She
calls the executive committee meetings, leads discussions and is
responsible for implementing the administrative and other goals of the
- The vice-presidentŐs role is to assist and facilitate
the president in day-to-day activities of the organization. He/She will
chair meetings in the presidentŐs absence.
- The secretary records the minutes of meetings and
presents them to the committee for approval. He/She will also be
responsible in keeping records of the organizationŐs activities.
- The treasurer is in-charge of managing organizationŐs
finances. He/She can formulate and propose fund-raising activities. He/She
also keeps the physical belongings of the organization and maintains the
records of all receipts and disbursements. Once a year, he/she is obliged to publicize the
financial records of the organization.
- The communication-in-charge will disseminate the news
and information to members and other related individuals and
organizations. He/She will also be responsible for developing and
maintaining the electronic communication resources, including a website
containing information pertaining to Nepali Association at Miami.
- Executive Board Meeting: The Executive Board meets 3 times in each
academic year besides two General Meetings. At least fifty percent of the
board members must be present to fulfill the quorum of the Executive Board
Meeting. The date, time, and location of these meetings will be made
public to the general members of the association.
- General Meeting: All members of the association will be invited to attend the
General Meeting. The Executive Committee will arrange these meetings twice
a year to report the work progress of the association and to announce the
upcoming events. Major issues will be decided based on a majority vote of
the general members present at the meeting.
- Special Meeting: The executive board may call a Special Meeting in any time of the
year in special circumstances. The invitation shall state the need of
holding such a Special Meeting.
- The fiscal year of the organization will begin on 1st
of August and end at July 31.
- The president may sign any contract or execute and deliver
any instrument in the name of the association under the approval of the
majority of the members.
- Contribution: The association will be supported
financially through the voluntary contributions of its members and
donations from individuals and institutions. The executive committee may
accept on behalf of the association any contribution, gift, bequest, or
device for the organization. Funds may also be collected through the fund-raising
- These BY-LAWS shall be called ŇTHE BY-LAWS OF THE NEPALI
ASSOCIATION AT MIAMI, 2007Ó. These BY-LAWS shall be considered effective
when approved by the majority vote of the members of the association in
the First General Meeting.
- Any amendment to these BY-LAWS should be approved by
the majority vote.